Position:  Bookkeeper/Administrative Assistant
Compensation:  $35 - $43,000
Benefits:  Health
Hours:  full-time
Duration:  Permanent, exempt
Reports to:  Executive Director

Position summary and qualifications:
The Bookkeeper/Administrative Assistant will be responsible for day to day bookkeeping and general office administration for The Portland Farmers Market, a growing Portland, Oregon based nonprofit organization dedicated to “Bringing the best of the country to the heart of the City”. The position will work closely with the Executive Director to build upon and improve existing accounting and bookkeeping systems. The successful applicant must have strong organizational, prioritization and time management skills as well as the ability to work independently. An individual with a proactive, can-do approach to problem solving, the ability to learn quickly and to ask for guidance as needed is a must. A friendly, positive attitude, team-oriented spirit and the ability to work in a tight-knit and fast-paced environment are key qualifiers. This position is ideal for a candidate seeking the opportunity to gain experience as a strong team member in the increasingly important farm direct programs that promote sustainable farm and food options for Portland communities. 

Duties and Responsibilities:

  • Manage day-to-day bookkeeping (currently with QuickBooks Professional 2007 Edition) including: AP/AR, monitoring account balances, financial reporting/analysis (financial statements), monthly bank account reconciliations, bank deposits, recording month-end journal entries, and budget input/maintenance.
  • Payroll reporting to contracted outside service and corresponding journal entries.
  • Maintain hardcopy and electronic filing system
  • Assist with the preparation of information for annual financial audit
  • Assist with general office administration, organization and follow-up
  • Answer phones and professionally communicate with PFM vendors & clients
  • Manage weekly financial reconciliation of market activities and management of token program for the four PFM market venues
  • Other projects and duties as assigned

required skills:

  • Advanced Proficiency in QuickBooks
  • Proficiency in MS Office Suite
  • Attention to detail and discretion with confidential information

Desirable skills and experience

  • Database management
  • Non-profit accounting, finance and operations
  • Office administration

How to Apply: Please submit a cover letter and résumé specifically focused on your qualifications for this positionto the PFM Interim Executive Director at carrie@portlandfarmersmarket.org Additional evaluation may be required prior to an interview or final selection.

Application Period: Position will be open until May 16, 2008.

The Portland Farmers Market is 501 (c) (6) non-profit organization formed in 1992 and based in Portland, Oregon.  PFM strives to maximize the food choices of local food through leadership in the farm direct movement; create educational programs to strengthen consumer support of local agriculture and to explore additional distribution channels for farm direct product.   PFM has four market venues; the flagship market at PSU on Saturdays in the Park Blocks, the Wed. market in the Shemanski Park Blocks, two Thursday afternoon markets; the Ecotrust and the Eastbank.   The central theme in each of the PFM venues is the importance of connecting consumers directly to local food producers, strengthening urban and rural community bonds and educating the general public on the benefits of eating locally produced food.

1001 SE Water Avenue, Suite 455
Portland, Oregon 97214
Voice: 503.241.0032
www.portlandfarmersmarket.org